{"id":2492,"date":"2026-03-09T09:34:54","date_gmt":"2026-03-09T09:34:54","guid":{"rendered":"https:\/\/smartunit.be\/vacature\/real-estate-administration-manager\/"},"modified":"2026-07-14T11:06:08","modified_gmt":"2026-07-14T11:06:08","slug":"real-estate-administration-manager","status":"publish","type":"vacature","link":"https:\/\/smartunit.be\/en\/vacany\/real-estate-administration-manager\/","title":{"rendered":"Real Estate Administration Manager"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><strong>SmartUnit NV<\/strong> is a growing real estate investor specialised in semi-industrial real estate in Belgium. From our office in Aartselaar, we manage 15 sites leased to more than 150 companies. To strengthen our team, we are looking for a hands-on <strong>Real Estate Administration Manager<\/strong> who will help manage the administrative, operational and technical follow-up of our real estate portfolio and contribute to its further professionalisation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Your role<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Working closely with the Property Manager and other colleagues at SmartUnit, you ensure the smooth and accurate follow-up of our real estate portfolio. You are in contact with external partners, suppliers, contractors and tenants, and help safeguard a correct, efficient and professional way of working.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You will mainly work from our office in Aartselaar, with occasional visits to our sites.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">As <strong>Real Estate Administration Manager<\/strong>, you are a versatile administrative professional who combines accuracy with strong organisational skills, a practical mindset and a solution-oriented approach.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Your responsibilities<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">Portfolio and contract administration<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Manage, structure and keep real estate and contract documentation up to date<\/li>\n\n\n\n<li>Register and follow up on lease agreements, contract amendments, extensions, terminations and tenant changes<\/li>\n\n\n\n<li>Manage bank guarantees, deposits, condition reports, handovers and transfer documents in the context of leasing or sales<\/li>\n\n\n\n<li>Provide administrative follow-up for inspections, damage claims, insurance files, vacancies, property tax and recharges<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Technical management and maintenance<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Prepare and follow up maintenance schedules per site<\/li>\n\n\n\n<li>Coordinate repairs, interventions, technical reports and practical arrangements with tenants, suppliers and contractors<\/li>\n\n\n\n<li>Follow up damage claims in consultation with the insurance broker<\/li>\n\n\n\n<li>Organise and monitor preventive and corrective maintenance<\/li>\n\n\n\n<li>Prioritise technical interventions based on urgency, impact and budget<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Service charges, budgeting and cost control<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Follow up provisions, settlements and recharges of common costs in consultation with the Finance Manager<\/li>\n\n\n\n<li>Collect, verify and structure cost information to ensure accurate settlements<\/li>\n\n\n\n<li>Support tendering processes and the follow-up of maintenance contracts and repair works<\/li>\n\n\n\n<li>Monitor maintenance budgets and perform content checks on supplier invoices<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Tenant relations and operational follow-up<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Act as the first point of contact for tenants regarding practical, administrative and technical questions<\/li>\n\n\n\n<li>Handle and follow up complaints, reports and technical issues<\/li>\n\n\n\n<li>Ensure timely feedback, correct follow-up and tenant satisfaction<\/li>\n\n\n\n<li>Coordinate appointments relating to works, access, condition reports, interventions and handovers<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Internal collaboration and process optimisation<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Coordinate property-related tasks and monitor deadlines<\/li>\n\n\n\n<li>Contribute ideas for more efficient processes and internal management tools<\/li>\n\n\n\n<li>Support the further professionalisation of real estate administration and operational processes<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Your profile<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>3 to 5 years of experience in administration, property management, real estate management, the construction sector or a similar environment<\/li>\n\n\n\n<li>Bachelor\u2019s degree in real estate, business management or another relevant field<\/li>\n\n\n\n<li>Strong organisational and administrative skills<\/li>\n\n\n\n<li>Good knowledge of Excel and digital tools<\/li>\n\n\n\n<li>Interest in real estate and technical-operational management<\/li>\n\n\n\n<li>Accurate, structured and reliable way of working<\/li>\n\n\n\n<li>Solution-oriented, proactive and hands-on mindset<\/li>\n\n\n\n<li>Strong communication skills when dealing with tenants, suppliers and internal stakeholders<\/li>\n\n\n\n<li>Ability to work independently, while keeping collaboration and priorities in mind<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Competencies<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Strong administrative skills and attention to detail<\/li>\n\n\n\n<li>Organised and structured<\/li>\n\n\n\n<li>Analytical and cost-conscious<\/li>\n\n\n\n<li>Proactive and solution-oriented<\/li>\n\n\n\n<li>Professional communicator<\/li>\n\n\n\n<li>Hands-on and results-driven<\/li>\n\n\n\n<li>Independent, responsible and discreet<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">We offer<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A key role within a growing real estate portfolio<\/li>\n\n\n\n<li>A broad position with impact on administration, technical management, tenant relations and internal processes<\/li>\n\n\n\n<li>A pleasant working environment<\/li>\n\n\n\n<li>A young and dynamic team with short decision-making lines<\/li>\n\n\n\n<li>A high level of autonomy, responsibility and room for initiative<\/li>\n\n\n\n<li>A hands-on working environment focused on efficiency and results<\/li>\n\n\n\n<li>A competitive and attractive salary package, including a company car and fringe benefits<\/li>\n\n\n\n<li>The opportunity to grow together with the organisation<\/li>\n<\/ul>\n","protected":false},"featured_media":2493,"template":"","class_list":["post-2492","vacature","type-vacature","status-publish","has-post-thumbnail","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/smartunit.be\/en\/wp-json\/wp\/v2\/vacature\/2492","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/smartunit.be\/en\/wp-json\/wp\/v2\/vacature"}],"about":[{"href":"https:\/\/smartunit.be\/en\/wp-json\/wp\/v2\/types\/vacature"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/smartunit.be\/en\/wp-json\/wp\/v2\/media\/2493"}],"wp:attachment":[{"href":"https:\/\/smartunit.be\/en\/wp-json\/wp\/v2\/media?parent=2492"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}